A Dissertation Submitted to Mzumbe University, in Partial Fulfillment of the
Requirements for the Award of the Degree of Master of science in Procurement and
Supply Chain Management of Mzumbe University
With the increased demand for annual procurement planning in the ministry
department agencies (MDA) and local government offices, the need of preparing
annual procurement planning cannot be emphases. However, despite large amount
of public funds allocated to procure goods in these institutions, still the government
finds itself incapable of achieving its developmental objectives due to various
reasons, one of which is non-compliance of the need for preparation of annual
procurement plan in most of public institution including local government offices.
For this reason, the study was conducted in Local government office, the case of
Tanga city Council situated in Tanga City to assess the efficiency and effectiveness
of annual procurement plan in public sector.
Data were collected through interview, questionnaires as well as reviewing other
secondary sources including reports, memos and charters. Findings were processed
through Ms Excel for their interpretation and analysis so as to answer three specific
research questions: (i) the roles undertaken by the different stakeholders during
Procurement Planning (ii) the factors affecting procurement planning on Service
Delivery and finally the relationship between Procurement Planning and Service
Delivery
The main causes for preparing procurement plan include Value for money
achievement, to meet customer expectation on time, to get competent supplier, to
avoid rush orders, to meet budget requirements and minimize cost.
The most used approach to prepare procurement plan is the participatory approach
which gives room to user departments to initiate needs. For the cause of this
research, the researcher assessed the efficiency and effectiveness in Tanga city
council