This paper presents the development of a mechanism for the authorization and monitoring of data for a web based e-learning system. System data as well as the different user groups accessing the data have been defined. Constraints to use the LAMP solution stack, the UML models are coded in PHP which is embedded in the HTML. These interfaces are used as doorways through which different users, as per their role, can access and work on the system data according to their clearance. On the other hand, the administrator can see different reports, from system logs by simply pressing a button.