An assesment of tendering procedures in local Government authorities: The case of mafia district council
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Mzumbe University
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Dissertation Submitted to Mzumbe University, Dar es Salaam Campus College in PartialFulfillment of the Requirements for Award of Degree of Master of Science inProcurement and Supply Chain Management (MSC PSCM) of Mzumbe University.
The present study investigated the effectiveness of Tendering procedures in Local Government Authorities in Tanzania; A case of Mafia District Council. The study was conducted in Mafia at Mafia District Council Head quarter. The sample included twenty five (25) Mafia District Council employees of which four (4) were from Procurement Management Unit. The findings of this study showed that; In Mafia District Council the researcher witnessed some instances of non-adherence to Tendering procedures as stipulated in PPA No 21 of 2004 and its regulation of 2005, lack of advertisements, non–publicized award and failure to have comprehensive procurement plans to guide the procurement process. The study also revealed that apart from non-adherence to tendering procedures Mafia District Council has a competent Tender Board with members having technical competence and skills to undertake the required functions. The secretary to the tender board is a procurement specialist and is the Head of Procurement department and he has required qualification as by the PPRA. However the study noted some shortcomings that need to be addressed to make the exercise meaningful and effective. This study among other things recommends the following; one, the provision of the PPA No 21 of 2004 and its regulation of 2005 must be adhered to as required by the law; two, the annual procurement plan should be prepared using the templates provided by the PPRA; Three, appropriate standard bidding document and standard documents for inviting quotations issued by PPRA should be used as per requirement in the PPA of 2004 and PPR of 2005.
The present study investigated the effectiveness of Tendering procedures in Local Government Authorities in Tanzania; A case of Mafia District Council. The study was conducted in Mafia at Mafia District Council Head quarter. The sample included twenty five (25) Mafia District Council employees of which four (4) were from Procurement Management Unit. The findings of this study showed that; In Mafia District Council the researcher witnessed some instances of non-adherence to Tendering procedures as stipulated in PPA No 21 of 2004 and its regulation of 2005, lack of advertisements, non–publicized award and failure to have comprehensive procurement plans to guide the procurement process. The study also revealed that apart from non-adherence to tendering procedures Mafia District Council has a competent Tender Board with members having technical competence and skills to undertake the required functions. The secretary to the tender board is a procurement specialist and is the Head of Procurement department and he has required qualification as by the PPRA. However the study noted some shortcomings that need to be addressed to make the exercise meaningful and effective. This study among other things recommends the following; one, the provision of the PPA No 21 of 2004 and its regulation of 2005 must be adhered to as required by the law; two, the annual procurement plan should be prepared using the templates provided by the PPRA; Three, appropriate standard bidding document and standard documents for inviting quotations issued by PPRA should be used as per requirement in the PPA of 2004 and PPR of 2005.
Keywords
tendering procedures