A Thesis/Dissertation submitted in partial/fulfillment of the requirement of the Degree of Master of Procurement and Supply Chain Management (PCSM) of Mzumbe UniversityThe overall objective of this study was to explore the efficiency and effectiveness of Procurement record-keeping in Public sector, the case study of Ilala Municipality in Dar es Salaam. Data analysis in chapter four is done using Statistical Package for Social Sciences (SPSS) based on both open and close ended questions on the study. The major findings of this study are; lack of capacity and skills among procurement practitioners which deter the effectiveness in record keeping, budget constraints contribute to non-adherence in record keeping, weakness in the implementation of procurement regulations and procedures among staff which is associated with lack of procurement knowledge and expertise contribute to inefficiencies and ineffectiveness in procurement record keeping. The research concludes that there is no efficiency and effectiveness in record keeping in Local Government Authorities (Controller and Auditor General Report 2011/2012). This is due to the fact that there are a number of errors and omissions leading to a lot of irregularities such as over and under statements of financial statements. Inadequate knowledge on recording and compliance to procurement regulations and procedures as well as the need to meet deadlines contribute a lot to this problem in Ilala Municipality. The study recommends that, there is a need for changes to be made in several clauses which hinders effectiveness of the whole procurement record keeping process. The major drawbacks in the whole procurement processes are time limits to various stages as pointed out in the procurement regulations; usage of different procedural forms also should be minimized. Therefore organizations dealing with procurement should arrange for training and capacity building to all those dealing with procurement, specifically in the areas of record keeping.