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procurement of common use items and services (CUIS) in PE’s in Tanzania. The specific
objectives of this research was firstly to assess the criteria used for selecting Economic
Operators in the system for procurement of CUIS, secondly, to determine the mechanisms
used for establishing indicative market prices for CUIS, thirdly, to determine if PE’s were
resisting to use the system, fourthly, to determine whether there is an M&E mechanism to
measure performance of the system and lastly, to determine whether stakeholders of the
system are regularly trained.
The area of the study was at the Government Procurement Services Agency (GPSA). The
study also included PE’s namely, Ilala Municipal Council, Kinondoni Municipal Council,
Temeke Municipal Council, the Public Procurement Regulatory Authority (PPRA) and
fifteen (15) Economic Operators located in Dar es Salaam region and obtained their views on
the system for procurement of CUIS. Non-probability sampling technique was employed and
a sample size of fifty five (55) respondents from twenty (20) organizations was drawn. Forty
eighty respondents responded to the questionnaires giving a response rate of 87.3%.. Both
qualitative and quantitative methods were used during data collection. Interviews,
questionnaires and documentary reviews were employed whereby the data collected were
analysed using Statistical Package for Social Sciences (SPSS) version 18.
The findings on the first specific objective revealed that some of the criteria were not given
more weight which led to the selection of incompetent suppliers. The findings on the second
research objective revealed that indicative market prices were established and reviewed
annually and semi-annually. The findings on the third research objective revealed that a
considerable number of PE’s were not using the system for various reasons. The findings on
the fourth research objective revealed that there was no M&E to measure performance of the
system and the findings on the fifth research objective revealed that stakeholders were
trained although the training did not cover many stakeholders due to budget constraints.
The researcher recommends that a mechanism for setting prices for CUIS that will co-relate
with market price should be put in place, establishment of M&E to measure the performance
of the system, to have a software that will be able to detect and control the distribution of
orders from PE’s to economic operators, to establish a mechanism of getting well drafted
specifications for CUIS and the Agency to make efforts to address the challenges that are
facing the system for procurement of CUIS. |
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