A Dissertation Submitted in Partial Fulfilment of the Requirements for the Award of the Degree of Master of Science in Procurement and Supply Chain Management (MSc-PSCM) of Mzumbe University.The school of thought doctrine in knowledge and management tells us that every resources committed shall have to be reciprocally accounted for and reported to certify that the plan and budget process were done accordingly. The picture draws an opinion from respondents’ reflections that, the policy knowledge and source document application when procurement operation cycle is referred to, source documentation implementation is said to be below the average level, compared to recommendations for work practices at above performance level of ¾. Aggregating all staff participation in nature is influenced by the environment staff works in and skills perceived that can allow interactions. The organisation environment is tailored to reflect the business policy it inherited, the practices exposed at one point in time in clerical movement of documents to effect activities especially when generating needs for moving and storage of facts, that initiate and approve sourcing and delivery to end user medicines and non-medical goods and services. Procurement as an activity does not work in isolation, it depends and collaborates with other departments as arms necessary to make resources utilisation as when they supply information and data to initiate and move the good and service in and out of the organisation. The best procurement unit is the one able to achieve its objective at least possible cost, and too when it is able to facilitate other departments and interested stakeholders to achieve the same proportional objective the procurement unit does, when they are able to generate and store reliable information approved, retrieval of documents become possible, making available to internal and external monitoring mechanisms that support procurement units.