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This study was intended to investigate Employees‟ Responsibility of Keeping their
own Personal Records in Maswa District Council. The aim of the study was to
investigate the responsibility of individual public servants on keeping their own
personal employment records for their use and making them available when
required by their respective employers. The study used a sample size of 50
respondents in which 46 of them were given questionnaires and 4 were interviewed.
Purposive sampling technique was used to the heads of departments while simple
random sampling technique was used to select respondents from junior staff.
Moreover, the tools used to collect data were questionnaire, documentary review
and interview. Data collected through questionnaire method was analysed by using
descriptive statistics with the assistance of SPSS software and those which collected
through Interview were analyzed manually.
The findings of this study discovered that majority of employees do not take into
consideration the sensitivity of their employment records. Also, it was reported that
employees are not responsible to ensure security of their employment records.
Moreover, it was discovered that not all employees at MDC are aware of what an
employment record is. Also, it was revealed that a good number of the respondents
reported that employees at MDC do not dispose their employment records properly.
Furthermore, it was reported that at MDC employees do not keep their employment
records in a modern ways (e.g. though internet, CD and Flash Disk) for future use.
Also, it was indicated that the magnitude of keeping fiscal records by employees at
MDC is very low. However, the findings of this study revealed that the magnitude
of keeping other employment records (e.g. transfer letters, appointment letters,
confirmation letters, promotional letters) at MDC is low. Also, this study revealed
that the magnitude of employees to keep their records in modern ways at MDC such
as Flash Disk, CD and internet (E-mail) for future use is low.
Finally, it was recommended that employees at MDC should keep their
employment records because those document acts as reference. |
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